How do I control and assign team content?

The Team Library page allows you to control the visibility of content on a team-by-team basis.  It is also the page where you can assign and un-assign content to team members.  To manage your team, click “Team Library” on the Admin page. 

Assigning Content to a Team

• Select the "Currently Managing" dropdown box and choose the team to which you want to assign content
• Click the selection checkbox next to the content items you want to assign to the team
• Select the box next to the + checkbox in the "Modify Selected" controls to assign content
• Click Apply once you have selected the content to implement the assignments.

The selected courses will now be assigned to every user in the team and will appear in the "Assigned" section on the home page of each user. 

Hiding and Revealing Content

The steps to hide content are similar to assigning content.  

• Select the "Currently Managing" dropdown box and choose the team to which you want to hide content
• Click the selection checkbox next to the content items you want to hide for the team
•  Click Apply once you have selected the content to hide the chosen content

The selected courses will no longer appear in the "Explore Solutions" section on the home page for every user on the team. 

Note: Any content assigned to a user will still be visible in the assignment box on the user's home page.  Similarly, any content that has been completed will still remain visible on the users' Completed Learning page. 

Using Filters to Make Content Management Faster

You can make managing courses and tools easier by filtering the content list before you make changes to the visibility or assignment of content. 

You can filter content by: 

• Solution
• Content-Type
• Content Language
• Visibility
• Assignment

• Select the view that is most convenient for you to work in by selecting chosen view by selecting either option in the VIEW menu: 

"List View" shows only the title of each course or tool.  

"Line View" shows the title, description, thumbnail, and content type (Solution, On Demand Exercise, or On Demand Module).  

The following example shows how to assign some content from the Change solution to the team.

• Select the+ next to Solution Titles to reveal a list of solutions.
• Click the checkbox next to "Change: How to Turn Uncertainty into Opportunity."  When you check this box, the list of courses will immediately update to display only content that is part of this solution. 
• Now you can choose content items from the Change solution to assign to your team.

Similarly, you can expand the additional filters separately to filter for content to find the content items you're looking for more quickly. 

Tip: You can clear filters that you have set to use new ones by clicking the RESET FILTERSbutton

 

Making Changes to Many Objects at Once

Filters make it possible to make changes to multiple content objects simultaneously.  For example, if you wanted to un-assign all content that has been assigned to your team, then you would follow the below steps:

• Start by filtering the list to show only content that has been assigned.
• When the list of content updates, click the "Select All" checkbox to select every content object.  The selected number of courses will update to show you how many courses were selected. 
• Choose how you would like to modify the selected items. (This example shows how to un-assign content items.)
• Select APPLY
• A confirmation dialog will appear summarizing the changes about to be made.  If the changes look correct, click CONFIRM to apply the changes to the team.  All selected courses will no longer appear in the "Assigned" box for any user on your team.